Paper vs Digital – How CFTS are revolutionising inspections for members

As the industry’s own agreed standard for Thorough Examinations, CFTS ensure that work equipment is in safe working order, thanks to mandatory inspections at least once a year carried out by a CFTS-accredited Competent Person.

However, with that comes challenges such as managing schedules, staying on top of expiring certificates, completing detailed checklists, and ensuring every customer receives accurate, professional reports. 

That’s where the new CFTS Thorough Examination App comes in. Developed with input from industry professionals, it’s a powerful digital tool designed specifically to streamline operations and make the jobs of members easier and more efficient.

Safer and smarter

The idea that paper records are more reliable and accurate is no longer true. They can get lost, misused, altered, and can fail under investigation. Poor record keeping means that unsafe machines might possibly remain in use. This, in some instances, can include equipment that is used on public roads. Meaning that the risks go beyond just the workplace.

The CFTS Thorough Examination App ensures that all records are kept digitally. Users can easily access inspection schedules, customer details, and machine information, all in one place.

Automated reminders can notify your customers of inspection results, including whether machines are safe to use, require action, or must be kept out of action until repaired. This makes for more efficient inspections, ensuring that unsafe equipment is kept away from worksites, helping to prioritise safety and productivity.

What’s more, these digital records are tamper-proof and more accessible than paper copies. In the case of an HSE investigation or prosecution, strong digital records provide greater protection when compared to paper records which can be altered, lost, or misused. In an environment where the HSE has a 94% conviction rate for prosecutions, and fines routinely exceed £1m, you need to have transparency and consistency, two things that paper records cannot guarantee.

Raising standards now and for the future

What has always set CFTS members apart is their commitment to going beyond the basics. A traditional CFTS-accredited Thorough Examination covers and examines every aspect of equipment ensuring both LOLER and PUWER requirements are met.

This comprehensive approach has always helped businesses have the peace of mind that their equipment is safe, compliant, and ready for action. CFTS-accredited examiners are specially trained to provide a thorough and precise inspection as laid out by a 60-page Quality Assurance Procedural Code that requires them to meet the highest standards. That’s why CFTS have seen an increase of 40 new member locations each year through the UK and Ireland.

The introduction of the CFTS Thorough Examination app is the next step in making inspections more efficient, and truly thorough, benefitting our members and the customers who rely on them.

Protect Your Business

Now is the time to take a closer look at your inspection practices. Are you confident that your equipment is receiving a complete Thorough Examination with traceable records and professional reports — or are you leaving safety to chance?

With over 800 CFTS-accredited depots across the UK, finding a qualified examiner has never been easier.

For more information or to find your nearest CFTS-accredited examiner, visit thoroughexamination.org.